It doesn’t matter what type of event you plan to hold, an event production checklist can make a huge difference. From a corporate picnic to a concert, the right checklist will keep you on task as you plan your event. Here are some of the things to consider for your event production checklist.
The first thing you must take care of is the venue. You need a place to hold your event and the venue must be able to accommodate the type of event you plan to hold. Choosing the right venue will ensure your event goes smoothly.
Permits and Insurance
Depending on the type of event, there may be some permits and insurance you will need to secure prior to your event. The venue may also have specific requirements you must meet, so make sure you get the proper permits and insurance early, as they often take time to arrive.
Most venues will require security if you plan to serve alcohol or have music. You may have to find the security yourself, but many venues will have a list of preferred companies. They may even work with the local police for security.
Food and Beverage
Some venues have specific catering and bar services you have to utilize for your event. Other venues will allow you to bring in anybody that is licensed. Make sure you know what you can and cannot do so that you get the right food and beverage for your event.
From chairs and tables to bouncy houses and video games, you may need a number of different event rentals for your corporate gathering. Getting in contact with a reliable event rental company in Las Vegas can make this part of your event production very easy. They will be able to make recommendations and provide you with a one-stop-shop for all the things you will need to rent.
Every event needs to have some kind of entertainment. Whether you’re holding a lecture or a concert, you have to book somebody to keep everybody entertained. Make sure you hire a band, DJ, speakers or other forms of entertainment early, as the best entertainment will be in high demand.
You may require specific electronic equipment, such as a power supply or lighting for your event. Make sure you create a detailed list of what you will need and get it all ready to go before the big event.
These are just a few of the major things you should add to your event production checklist. Make sure to communicate with the venue what you plan to do and they will be able to inform you of any rules or requirements you will need to handle.